4 Policies Every Fleet Safety Program Should Have – Safety

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The top four safety policies that every fleet should have cover journey management, distracted driving, seat belts, and drugs and alcohol. - Photo by Words as Pictures/Negative Space

The highest 4 security insurance policies that each fleet ought to have cowl journey administration, distracted driving, seat belts, and medicines and alcohol.

Picture by Words as Pictures/Negative Space

Guidelines, insurance policies, and procedures aren’t “security.” Security and accident prevention come all the way down to human behaviors. In spite of everything, guidelines gained’t at all times cease your drivers from making unsafe selections.

Having mentioned that, it’s essential for an organization that places non-CDL or light-duty automobile drivers on the street to have an specific fleet security coverage. A fleet security coverage and associated fleet security applications will shield you from litigation and set the usual in place on your staff.

A fleet security coverage consists of guidelines and tips immediately associated to driving an organization automobile.

Why is a Fleet Security Coverage Vital?

Your drivers put your organization in danger.

The very fact is, driving is probably the most harmful factor your staff do. They probably don’t see themselves as drivers. They see themselves as plumbers, electricians, pest management specialists, or gross sales reps. That’s not the complete image, although.

Your staff should drive with the intention to full their job, and in doing so, they face large threat.

This implies you face threat as properly. When your drivers have collisions, you will need to cope with the aftermath. A fleet collision means:

Rising insurance coverage premiumsWorkers’ compCourt visitsFinesLawsuitsDamages to vehiclesPotentially severe or deadly accidents

These all fall underneath the umbrella of “value of loss.”

To enhance earnings, it’s essential to cut back your value of loss. That is most successfully completed by hiring protected staff and coaching them to be defensive drivers.

Nevertheless, one other essential facet of decreasing value of loss is having fleet security insurance policies in place. Fleet security insurance policies explicitly state what your drivers can and can’t do behind the wheel. They clarify what is going to occur because of breaking the coverage. And, they shield you from litigation within the occasion {that a} driver has an accident.

The 4 Fleet Security Insurance policies You Should Implement

Creating fleet security insurance policies is essential to stopping accidents and decreasing your legal responsibility. However the place to start?

These are the highest 4 security insurance policies that each fleet ought to have:

Journey managementDistracted drivingSeat beltsDrugs & alcohol




1. Journey Administration

A journey administration coverage covers issues like pre-trip and post-trip automobile inspections, schedules, routes, and emergency procedures.

The objective of a journey administration coverage is to make sure your drivers reduce their threat of breakdowns and different emergencies on the street. These emergencies are costly and sometimes harmful.

Here’s a pattern of a journey administration coverage you should use:

(Identify of Firm) prioritizes security. Due to this fact, all staff of (Identify of Firm/Group) should full a pre-trip automobile inspection type earlier than working their work automobile in the beginning of their shift and have their supervisor signal it. An worker is not going to drive a automobile that’s deemed unsafe for the street. Supervisors are accountable for deeming automobiles unsafe and for overseeing repairs. Supervisors are additionally accountable for giving staff their route, vacation spot and/or journey schedule and staff are to check-in (insert frequency). In case of an emergency, staff are to name 911, if wanted, and their supervisor as soon as it’s protected to take action. Failure to adjust to these insurance policies might end in speedy termination.

2. Distracted Driving

Distracted driving is the main explanation for accidents within the U.S. Most notably, distracted driving contains texting and driving. Nevertheless, it additionally contains speaking with a hands-free gadget, day-dreaming, rubbernecking, speaking to passengers, consuming or ingesting whereas driving, and far more.

Distracted driving causes severe and even deadly accidents. As an organization with non-CDL drivers, you have got an ethical obligation to forestall distracted driving. You even have a monetary incentive.

Your distracted driving coverage ought to embrace examples of distracted driving, a strict no-phones coverage, and ensuing punishments for breaking the coverage.

Here’s a pattern coverage:

(Identify of Firm) acknowledges that distracted driving poses a large menace to security. Due to this fact, (Identify of Firm) requires all staff to be attentive, defensive drivers and prohibits any type of distracted driving. If an worker is discovered to be breaking any of the next insurance policies, the worker could also be instantly terminated:

Staff are prohibited from texting whereas drivingEmployees are prohibited from speaking on the cellphone or hands-free gadget whereas drivingEmployees are prohibited from programming their GPS whereas drivingEmployees should flip off their cell telephones and stow them away whereas drivingIf an worker must make a name, the worker should discover a protected place to drag over and make the decision from thereEmployees who’re driving should not eat or drink whereas the automobile is in movement, rubberneck/gawk at scenes on the aspect of the street, or interact in some other exercise discovered to extend the chance of collisions

If an worker causes a collision and is discovered to be at fault as a consequence of distracted driving, the worker will likely be terminated.

3. Seat Belts

The use and want of seat belts are so frequent we gained’t go into element. Merely put: your drivers’ threat of dying enormously will increase once they refuse to put on a seat belt.

Here’s a pattern coverage it’s best to use:

(Identify of Firm) acknowledges that seat belts are a matter of life or dying. We prioritize security and require that our staff do the identical. Due to this fact, all staff of (Identify of Firm) should put on seat belts when working a company-owned automobile, any automobile on firm premises or any automobile on firm enterprise. All occupants are to put on seat belts or, the place applicable, youngster restraints when using in a company-owned automobile, or in a private automobile getting used for firm enterprise. Supervisors are accountable for doing seat belt checks earlier than a automobile pulls out of the lot. Failure to adjust to any a part of this coverage might end in speedy termination.

4. Medicine & Alcohol

Much like seat belt utilization, this one is clear. Medicine and alcohol use by drivers enormously will increase the chance of collision. This contains alcohol, marijuana, stimulants, depressants, and extra.

Sadly, although, drug and alcohol use whereas driving is frequent in lots of industries. You should shield your self and your staff from this with a drug and alcohol coverage.

Here’s a pattern:

(Identify of Firm) prioritizes security and requires its staff to as properly. Due to this fact, the consumption of alcohol or unlawful medication by any worker throughout “obligation hours” is prohibited. Responsibility hours encompass all working hours, together with break durations and on-call durations, whether or not on or off firm premises. The consumption of alcohol or unlawful medication whereas performing firm enterprise or whereas in an organization facility is prohibited. The possession of alcohol or unlawful medication on firm grounds or in an organization automobile can be prohibited. If an worker is taking authorized medication or remedy that would have an effect on that worker’s means to drive, the worker should inform the suitable supervisor or supervisor. Failure to adjust to any a part of this coverage might end in speedy termination.

As a aspect be aware, it’s additionally essential to implement drug and alcohol testing on your drivers. You could be required to take action by state or federal legal guidelines. Even should you aren’t, it’s strongly suggested to implement testing:

At time of hirePost-accidentRandomly all year long

Methods to Flip Your Insurance policies Right into a Fleet Security Program

Fleet security insurance policies are essential for establishing expectations, guidelines, procedures, and punishments concerning security. However sadly, on their very own, they do little to forestall accidents.

That you must flip your insurance policies right into a fleet security program.

Create worker training, coaching, and training protocols to make sure your insurance policies are being carried out. Past that, should you’re severe about stopping accidents, you should implement security and defensive driving coaching on your staff.

World-class security organizations observe this coaching cycle:

On-line defensive driving coaching for new-hiresIn-person security coaching over the primary few days on the jobMonthly security conferences targeted on a selected and essential security matter

In the event you implement this fleet security program, you should have a drastic discount in accidents, accidents, and price of loss. The cash you save will double what you invested to place this program into place.

Put money into a holistic fleet security program to again up your insurance policies.

In regards to the writer: John Kuder is a senior educational designer at Avatar Fleet, the creators of the non-CDL security coaching course, The Fleet Safety Course.



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